MOTH Forms and Documents

MOTH Constitution

This Document details the parameters to which the MOTH operates. The document can only be a amended a General Head Quarters meeting, which are normally held an May and November. November being our AGM as well. The following quote from Moth O is of utmost importance

It’s The Spirit that Counts

“There never has been, nor ever can be, a perfect constitution; nor will new laws cease. The most we common mortals can do is to observe the rules and then between the lines discover the simple truth … that in true brotherhood ‘It’s the spirit that counts.’”

MOTH O

Click on link to down load the latest version of the  MOTH Constitution and General Standing orders.

English Version:    MOTH CONSTITUTION and GSO MAY 2022

Afrikaans Weergawe:     MOTH KONSTITUSIE 2022 Mei

 

 


NEW MEMBER GHQ1 & GHQ 5 Forms

GHQ 1 FORM (Application Form)

Application form to join the MOTH (Updated 2021-12-06)   You can either print this PDF form and fill in or preferably save to your PC and edit the PDF form with you details.

It is important that the POPI disclaimer is filled in.

This form should be filled in and handed to the Shellhole Recruiting Officer when the new recruit attends his 1st Shellhole meeting or shortly there after. The Recruiting Officer or the Sponsors should assist with this process.

GHQ 5 Form

GHQ 5 Form – Confirm installation of new recruit  (Update 21-11-04)

GHQ 5 PDF Form is for the Shellhole Recruiting Officer to advise next senior unit of a recruits installation date. This form must submitted with the GHQ1 and proof of payment to the next senior unit by the Shellhole

NOTE: Down load these forms onto your PC. If you have adobe can edit / update on your computer. Electronic signature is acceptable if you have an electric signature. Make sure you save after completing.  You can also simply print the PDF  and fill in by hand.


GHQ 6 Form – Shellhole Supporter Application form

GHQ 6 Shellhole Supporter Application Form ver 20220708

This form is to be used when a Shellhole wishes to give a member of their Shellhole, Shellhole Supporter status. This is for persons that believe in the MOTH Ideals and want to be involved to ensure the Order continues. These supporters will be added to the nominal roll. This form is not for social members of the Shellhole

You can either print this PDF form and fill in or preferably save to your PC and edit the PDF form with you details.

It is important that the POPI disclaimer is filled in.

This form should be filled in once the Shellhole has decided to accept the member as a Shellhole Supporter. Form to be returned to the recruiting officer


Moth Transfer Certificates

Forms to be filled in by Shellholes who have members who want to transfer from one Shellhole to another within South Africa

Transfer Certificate ver 2022-02-28


Applications forms for Doug Hurst fund

This Fund is available to all Moth that are in good standing to apply for a Grant towards studies for themselves or immediate family eg Son or daughter. The Fund does not cater for Grandchildren. The fund does not provide a full bursary. Applications forms need to be submitted to the MOTH office by 16 December of each. Incomplete forms will delay applications and could result in the application being rejected. Please note the guide lines below.

Application Form, Doug Hurst Educational Fund. Revised 2018.03.19

GHQ 2022.33.Guidelines, Doug Hurst Educational Fund


Application form for Grants / Loans Mesca

All Mesca units who require a Grant from the Mesca Special fund, can submit these forms. The Forms must be completed 100% and it is important that you attach a copy of your current financials. Please also ensure that you submit 3 Valid Quotes that have not expired, indicating your choice, and why you want to use a specific provider. These Grants / Loans are made in February and August each year. Please submit via the correct channels to PMC well in advance.

Click here for the application form

Application form for Grants / Loan Non Mesca

All units who have property that require a loan from the MOTH Special fund, can submit these forms. The forms must be completed 100% and it is important that you attach a copy of your current financials. Please also ensure that you submit 3 valid quotes that have not expired, indicating your choice, and why you want to use a specific provider. These grants / loans are made in February and August each year. Please submit via the correct channels to PMC well in advance.

Click here for the application form


GHQ 4 forms

GHQ4 form with Popi disclaimer

This form is to be sent to the Provincial Dugout at the end of every MOTH year or when ever there is a change in the executive. This grants the web master permission to display  contact details of the executive on www.moth.org.za and the moth directory


Mount Memory Plaque Application Forms.

With Reference to MOTH GHQ Circular 2020.3 of 17 January 2020, please note the revised application form/order process as well the procedure to be followed for SCATTERING of CREMAINS at MOTH Memorials

GHQ 2020.03

Mount Memory Plaque Application form-Process-and-Information.pdf

Mount Memory Plaque Application Form 2022-06.pdf

Scattering of Cremains at MOTH Memorials – FULL CEREMONY PROTOCAL


Cottage Personal Information Disclosure.

So as to comply all residents of MOTH Cottages and applicants for MOTH Cottages must fill in the attached personal information form.

Cottage Popi disclaimer


Shellhole Supporter Attestation  Certificate.

This certificate is to be given to all members who are installed into the MOTH as Shellhole Supporters. The attestation certificate is in an editable PDF format. Down load onto your PC, type in the name of the Supporter, the Unit name he belongs to eg Guy Fawkes Shellhole. Important to put the Word “Shellhole” after the name. Once complete save and print. It is suggest that this certificate is printed on to a good quality 120gsm sheet of paper.

SHELLHOLE SUPPORTER ATTESTATION CERTIFICATE